Administrative Assistant

Job Description

<p><b>Company Overview:</b></p><p><br></p><p>WP Millworks is a Canadian-based e-commerce company specializing in manufacturing and distributing premium wood paneling, siding, and decor products. We serve both consumers and a network of designers, architects, builders, and home professionals. Our reputation is built on craftsmanship, reliability, and an unwavering commitment to quality.</p><p><br></p><p><b>Position Overview:</b></p><p><br></p><p>We’re looking for an <b>experienced</b> Administrative Assistant who enjoys keeping operations running smoothly. This is a steady, well-structured role suited for someone who takes pride in accurate, organized work and can manage routine tasks with consistency. You’ll handle a mix of administrative duties, ordering, and communications — all with the support of a clear process and a friendly team.</p><p><br></p><p><b>Key Responsibilities</b></p><ul><li><b>Invoice & Documentation Management</b> – Process and track invoices; maintain orderly records.</li><li><b>Ordering & Supplies</b> – Place and follow up on orders for products, packaging, and materials; communicate with suppliers by phone and email.</li><li><b>Inventory Tracking</b> – Monitor stock levels, update records, and coordinate reorders with vendors/ suppliers.</li><li><b>Data & Reports</b> – Maintain spreadsheets and provide routine updates to management.</li><li><b>Vendor Communication</b> – Correspond with suppliers, couriers, and service providers.</li><li><b>Office Organization</b> – Keep files and shared documents organized and accessible.</li><li><b>Daily Communications</b> – Answer basic phone calls, emails, and text messages.</li></ul><p><br></p><p><b>Qualifications & Skills</b></p><ul><li><b>Proven experience in an administrative, office management, or operations role.</b></li><li>Exceptional organizational skills with a strong attention to detail.</li><li>Proficient in spreadsheets (Excel/Google Sheets), email platforms, and document management tools.</li><li>Strong written and verbal communication skills.</li><li>Confident negotiator over the phone and via email.</li><li>Able to prioritize tasks and work independently with minimal supervision.</li><li>Experience with inventory or supply chain coordination is an asset.</li></ul><p><br></p><p><b>What We Offer:</b></p><p><br></p><ul><li>Competitive compensation.</li><li>Steady, long-term position with a reputable company.</li><li>Supportive, respectful work environment.</li><li>Flexible arrangements, including the option for remote work.</li></ul><p><br></p><p><b>How to Apply:</b></p><p><br></p><p>Please send your resume and a short cover letter outlining your relevant experience.</p>