Human Resources Coordinator, Total Rewards

Job Description

Overview

Job Title: Temporary Full-Time, Replacement

Start Date: Immediate

Location: Human Resources - 17250 Yonge Street - Newmarket, ON L3Y 6Z1 CA (Primary). Hybrid work opportunities may apply - CA.

Salary: $66,833.00 - $75,892.00 per year

Department: York Region -> Office of the CAO -> People Equity and Culture

Schedule: 35 hours per week

Close Date: February 18, 2026

Union: Non Union Staff

About Us

Almost 1.2 million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that’s expected to grow to more than 2 million by 2041. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

What We Offer

• Defined Benefit Pension Program - With the Ontario Municipal Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.


• Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.


• Benefits and Wellness - Employees and their loved ones have access to an employee health care spending account, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services. Casual employees are eligible to receive payment in lieu of benefits and/or vacation.


• Inclusive and Diverse Workforce - We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.

About the Role

This position is responsible for providing administrative and general HR support to the Total Rewards (TR) division including addressing routine employee inquiries; inputting, managing and maintaining electronic and hard-copy files; scheduling Joint Job Evaluation Committee (JJEC), Dispute Resolution and team meetings; providing daily calendar maintenance on behalf of the Head, TR; preparing correspondence, reports, presentations, and communication materials; processing, monitoring and tracking financial expenditures; and coordinating information requests and departmental reports in accordance with Regional customer service standards.

What You’ll Be Doing

• Provides administrative support to the TR division including drafting correspondence as required, maintaining the contact and portfolio assignment lists for the division, and addressing routine employee inquiries and/or redirecting staff to appropriate contacts.


• Arranges and coordinates meetings, including daily calendar maintenance for the Head, TR, arranges and coordinates all TR team meetings (both on and off site), prepares and distributes agendas, ensures that facilities are booked, and confirms attendance.


• Prepares correspondence, reports, assists with creation of presentations and communication materials, and researching and compiling background information and/or materials as required for the Head, TR.


• Provides support to the Compensation function by scheduling Joint Job Evaluation Committee (JJEC) and Dispute Resolution (DR) meetings and acting as scribe, preparing and distributing correspondence, meeting agendas, Record Sheets and follow-up requests, and managing all electronic and hard-copy Compensation files.


• Liaises with bargaining unit JJEC, and business management regarding information requests.


• Arranges registrations for conventions/conferences and accommodations for travel where required for the TR staff.


• Inputs and files both electronically and hard-copy all JJEC and DR record sheets, job files, and other data.


• Performs other duties as assigned, in accordance with Branch and Department objectives.

What We’re Looking For

• Successful completion of a Community College Diploma in Human Resources, Business/Public Administration or related discipline or approved equivalent combination of education and experience.


• Minimum two (2) years experience in a human resources operation including progressively responsible administrative experience.


• General knowledge of relevant Compensation and/or Benefits and Pension practices.


• Knowledge and understanding of a unionized work environment.


• Demonstrated ability in the Region’s core competencies.


• Advanced/Intermediate/Basic skills in virtual platforms and MS Office Suite including the use of virtual platforms for conducting meetings and/or presentations (if required).


• Excellent interpersonal skills and ability to connect with a range of internal and external stakeholders while focusing on fostering collaborative work relationships.


• Demonstrated experience in organizing meetings, including preparation of agendas, taking minutes, documentation and circulation of minutes with attention to detail and accuracy.


• Demonstrated ability to research and gather information.


• Demonstrated writing skills to prepare draft correspondence and reports related to programs and services delivered using templates and from rough copy.


• Knowledge of general office procedures, preparing documents and records management practices.


• Knowledge of Branch and Division services and programs and ability to relate information to meet customer needs.


• Ability to work independently and with teams and with ability to manage competing priorities.

Scheduling

Scheduled Weekly Hours: 35

Scheduled Shifts / Operational Hours: 8:30 am to 4:30 pm

Application Details

Please apply online by the closing date indicated above. All employment opportunities are recorded on a 24-Hour Career Line and may be accessed by calling 1-877-464-9675 ext. 75508. We thank all candidates for their interest; however, only those selected for an interview will be contacted. York Region uses email as the primary means of communication with candidates and does not use AI technology in any part of the recruitment process. Accommodations for applicants with disabilities are available upon request during recruitment processes and throughout employment. Should you require an accommodation under the Human Rights Code during the recruitment and selection process, please email careers@york.ca or call 1-877-464-9675 extension 75506.

York Region is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. We respect, encourage and celebrate our diversity, aiming to build a qualified workforce that reflects the population we serve.

Click here for more details on Benefits and Perks.