Paralegal Assistant

Job Description

<b>Paralegal Assistant<br></b>
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Take part in strategic corporate matters within an international law firm. Collaborative environment. Direct support to paralegals. Proficiency in both French and English required. Direct exposure to complex commercial transactions.<br>
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<b>What is in it for you:<br></b>
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<br>• Annual salary based on experience: $55K–$65K.<br>
<br>• Permanent full-time position (35 hours/week, 5 days).<br>
<br>• In-person onboarding followed by a transition to a hybrid work model.<br>
<br>• Hybrid schedule: 4 days in-office per week.<br>
<br>• Comprehensive group insurance coverage starting on the first day, fully paid by the employer for you and your dependents (life, disability, dental, vision, prescription drugs, extended healthcare, travel insurance, etc.).<br>
<br>• 5% employer contribution to a Registered Retirement Savings Plan (RRSP).<br>
<br>• 4 to 5 weeks of paid vacation per year, in addition to 11 public holidays and 1 floating day.<br>
<br>• Unlimited personal days.<br>
<br>• $1.000 wellness expense reimbursement.<br>
<br>• Health and wellness program, including employee assistance, mental health support, and telemedicine.<br>
<br>• Training and education program up to $1.000 per year.<br>
<br>• Corporate discounts on various products and services.<br>
<br>• A collaborative professional environment where team members from all backgrounds are valued and encouraged to contribute.<br>
<br>• Socially engaged firm: community donations and pro bono legal services.<br>
<br>• Multiple social events and activities throughout the year.<br>
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<b>Responsibilities:</b><b><br></b>
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<br>• Assist paralegals in preparing legal documents related to corporate files.<br>
<br>• File documents with federal and provincial government authorities.<br>
<br>• Update electronic and physical corporate minute books and records.<br>
<br>• Conduct searches in various government databases.<br>
<br>• Enter corporate data into the legal entity management system.<br>
<br>• Contribute to special projects and provide general administrative support.<br>
<br>• Manage correspondence, phone calls, printing, filing, and invoice processing.<br>
<br>• Communicate with third-party agents regarding billing and payment follow-ups.<br>
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<b>What you will need to succeed:<br></b>
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<br>• Attestation of College Studies (ACS) in legal secretarial studies, or a Diploma of College Studies (DCS) in office administration.<br>
<br>• Diploma of College Studies (DCS) in legal techniques and/or a certificate in law, considered an asset.<br>
<br>• 1 year of relevant experience in a similar role.<br>
<br>• Professional proficiency in both French and English in order to:<br>
<br>• Prepare documents and correspondence in both languages based on client needs.<br>
<br>• Communicate effectively with English- and French-speaking stakeholders in Quebec and elsewhere.<br>
<br>• Ensure accurate handling of files involving varied linguistic requirements.<br>
<br>• Strong knowledge of Microsoft Office Suite and Acrobat Pro.<br>
<br>• High level of attention to detail, organization, and accuracy.<br>
<br>• Ability to manage priorities and work under tight deadlines.<br>
<br>• Team-oriented mindset and professionalism.<br>
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<b>Why Recruit Action?</b><b><br></b>
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Recruit Action (agency permit: AP provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.<br>
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